We suggest saving all your work and email to a central server which is backed up offsite and in a secure way but it’s easier said than done. You forget not to save stuff to your computer and it crashes, you’re just starting and there are a million other things to pay for first, or there’s a flood or fire at your office and your server is destroyed.
Dpbestflow.org suggests the 3-2-1 rule. It suggests you save:
3 copies of any important file (a primary and two backups)
2 physically separate onsite copies (either on different computers or media types such as hard drive and optical media)
1 offsite copy
We are big fans of Windows Home Server to automatically backup all of our local PCs and Macs and we use Symform to automatically back up our critical data offsite.
This back up plan should be automated so you won’t forget what needs to be done. Contact us if you would like some help creating a solution to make this as easy as possible for you.